Enhanced Proof Field Documentation

Overview

The enhanced “Proof” field functionality allows users to document and verify task completion in several ways:

1. URL/Web Links – Link to external websites showing completed work
2. Google Drive Integration – Link to or create folders for storing documentation
3. Text Notes – Add detailed verification notes directly in the sheet

How to Use the Proof Feature

Adding Proof to a Task

1. Click on the cell in the Proof column (Column G) for your task
2. Go to the Overwatch menu at the top of the sheet
3. Select ✨ Add Proof for Task
4. A dialog will appear with three tabs:

URL / Link Tab

• Enter any web URL that demonstrates task completion
• Add an optional description for the link (e.g., “Analytics Dashboard”, “Published Page”)
• The link will be clickable directly from the sheet

Google Drive Tab

• Enter a direct link to a Google Drive file or folder
• Or create a new “Overwatch Proofs” folder in your Google Drive
• In a future version, this will support direct screenshot capture

Text Note Tab

• Add detailed notes explaining how the task was completed
• These notes will be visible when hovering over the cell

Viewing Proofs

• URL Links: Click the hyperlink in the cell to open the external page
• Google Drive: Click the link to open the associated Drive folder or file
• Text Notes: Hover over the cell to see the note content

Proof Logging

When a proof is added:

1. The action is recorded in the Compliance Log sheet
2. The timestamp is updated if not already set
3. The user who added the proof is tracked

Security and Compliance

• All proof actions are timestamped and logged for audit purposes
• The system tracks who added each piece of proof
• This creates a verifiable chain of evidence for task completion

Administrator Features

Administrators can:

• Review all proofs from the Audit Grid
• See a historical record of all proof submissions in the Compliance Log
• Configure default folder locations in a future version